Assessments & Optimization


There is a tremendous opportunity for business improvement that is largely untapped. Many industry experts consider it low hanging fruit for significant productivity gains and cost savings

 

 

Solutions Documentation Services measures and analyzes your current document production infrastructure to provide in-depth improvement plan for significant cost savings and efficiency increases. It helps you evaluate your business environment in granular detail  the exact costs of the ways you manage printing, copying, faxing, and scanning functions. We look for ways to:

 

 


Do you know how much time and money are tied up in your printing processes? Most companies dont. The ones we have helped have reduced their total printing costs by as much as 30%. Our managed print services make printing simple and easy, so you can concentrate on your core business. We use a comprehensive assessment based on proven efficient methodologies to see how your business prints. Then we look for ways to:


  • improve employee-to-device ratios
  • match printers with your business needs
  • reduce the number and types of devices and supplies
  • turn slow, paper-based processes (like routing and approvals) into automated, digital ones
  • remove unnecessary steps from your print process

We do not stop once we have put the ideal solution in place. We continually monitor your printing activity to see if we can save you more time and money.

If a printer breaks, or runs out of toner, its a huge source of frustration for employees. They have to stop what they are doing and try to the fix the problem. Or they call IT for help.


  • We take a proactive approach to printer management instead of a reactive one
  • Our managed print services cover devices regardless of manufacturer. This includes remotely monitoring them, replenishing their supplies and proactively fixing problems before employees ever know there is an issue.
  • Your employees can stop worrying about dealing with printers and instead work on other priorities, like improving customer satisfaction.

Each time you use printers, copiers or multifunction devices, you create images of the information you print. Those images are stored on your printers hard drive. Without the proper security measures in place, your companys information could get hacked. Its even more critical to protect your customers information so you comply with government regulations like HIPAA, etc. We put processes in place to help with security protocols and secure print practices across your business. We also certify every printing device at the correct, custom level of security for your organization. Through features like data encryption and image overwrite, our industry-leading multifunction printers ensure your information is transmitted securely across your entire print infrastructure.

From there, our Assessment outlines how you can achieve quantifiable and measurable year-over-year cost reductions, typically through our MPS Program. That could add up to hundreds of thousands of INR per year. Our Assessment team develops standardized footprints for optimal equipment placement and usability, simplifying facilities management and providing consistency for users. Our recommendations can eliminate ad hoc device purchasing and placement strategies that burden IT support staffs and Purchasing Departments and help you create a more efficient balance between paper and digital document systems.


Expanded Flexibility - Options


If a full Managed Print Services Program is not an ideal fit, we can provide our MPS Program components la carte as well.


  • Fleet Management and monitoring software
  • Document workflow applications
  • Customized low cost SME Managed Print Services

Considering our Assessment & Optimization Services to uncover hidden cost.


To inquire about our MPS Services, please call +91- 9810166022 or send an email devenderwallia@solutionsdocs.com

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Solutions Documentation Services Plot No.253 , Sector 8, IMT Manesar, Gurgaon - 122050

Phone :- 0124-4361525,

0124-4361526,

91-9810166022

Email:


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Testimonials

As a result of its outsourcing engagement with SOLUTIONS, Ernst and Young has been able to commit fewer resources to manage their document processes, and instead rely on the expertise of a partner with more than twelve years of experience in the Document Management. "

Gaurav Relen
Ernst & Young

" I had an international event being organized at our school, Pressure was high and needed everything with high standards of quality with strict timelines, and SDS did an excellent job on my project. I gave them a week to get it done and they got it done before the timeline! They are very knowledgeable, professional and easy to get it touch with. There is a huge dependability factor. I definitely plan to use them in the future. "

Ritu Makhija
Britsh School

" Solutions is professional at offsite printing, they have latest machines to fulfill client requirements. We have not faced any issue since we had tie up with solutions for our printing need.They know how to manage huge volumes of printing. Solutions has deployed two machines at our premises and both are in very good condition and able to print more than 30000 prints a day easily.As far as maintenance is concerned they do timely service of the machines for uninterrupted services and If any problem occurred in machines then they send engineer as and when required. Staff attitude towards work is outstanding, they know how do deal with the clients.We are fully satisfied with solutions services.

Vikram Sahota
CANARA HSBC

" SOLUTIONS initiative has met all three of our corporate directives: we have cut costs, improved efficiency and improved document management. The SOLUTIONS team listened carefully to our needs. We met a number of times, and they came up with a great proposal and a solution that has exceeded our expectations. "

Sandeep Dhawan
Techbook

" Document retrieval is now instantaneous and documents can be viewed or e-mailed from within the system, eliminating the need to copy originals from a file. And user acceptance of the new system has been phenomenal, with staff increasingly requesting access to the solution. Initially there was skepticism from some managers, but now they have seen the results they are the ones pushing for their departments to be added. " The thorough analysis of our needs and the fact that SOLUTIONS listened to our concerns was the key to developing the right solution.

Ritesh Mishra
Max Newyorklife

" Superb Communication will go the extra mile to please and best of all the quality of prints is excellent and cost cutting is tremendous! Thanks SDS! "

Rakesh Sharma
Birlasoft

" What’s most compelling about the solution SOLUTION's developed is its simple practicality," "SOLUTIONS was able to take our ideal solution and pull in the necessary pieces to create a new system that perfectly meets our unique needs and, more importantly, solves our problem. " We practically took care of all satellite printers eating our cost and got a no capital solutions which only cost a fraction than earlier.

Aikta Tyagi
Amway<

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